How to organize an office move

Moving an office can seem like a rather difficult and troublesome task. This especially applies to premises where 100 or more employees work, each of whom accumulates a large amount of personal belongings. This should include not only documents, but also stationery, souvenirs, personal property and office equipment. That is why, when moving from one business center to another, this process should be organized as competently and efficiently as possible.

An important role is played not only by the transportation of things from place to place, but also by their proper packaging, after which you can quickly unpack everything and immediately start work. After all, every wasted day takes away customers from the company, deprives it of the opportunity to provide its services, and therefore reduces profits. Therefore, the question that worries many managers is: how to properly organize an office move?

Developing an action plan during an office move

To make the process as convenient and comfortable as possible, it is worth resorting to drawing up a plan. Furniture, office equipment and documents must be delivered one after the other, as well as separately from each other. These three points are the most important when planning, together they make up what is called an office.

The most terrible — it is confusion, disorganization and even mild panic. In order for everything to go smoothly, you need to make an action plan in advance:

• make a balanced decision — here it is important to take into account future costs, possible benefits from changing the office, as well as calculate losses that may arise and strengthen business affairs;
• appoint colleagues responsible for moving — you should not try to do everything by the efforts of a friendly team, you should give clear instructions and distribute responsibilities among employees;
• prepare all inventory and things — this stage affects how fast, correct and efficient the moving process will be;
• engage in the process of transportation and arrangement of the new premises.

Organize office relocation correctly — it means planning and thinking through the process down to the smallest detail, executing it step by step. The problem of transportation is that the cargo is quite diverse. It can be — furniture, archive, vases, appliances, flowers, kitchen utensils and so on. The best option for such a move is the help of a qualified company. So you can save your time and start working in a new place as quickly as possible.

What to pay attention to when choosing a transportation company?

No matter how carefully you organize the preparatory process and try to control it, the success of the entire operation depends on the right choice of the moving company. Real professionals with many years of experience can handle office transportation.

Only a moving company specializing in cargo transportation services has in its fleet a line of the necessary transport and cargo equipment, which is able to handle large-sized cargo.

Preparatory operations for office relocation

There are a few tasks that need to be done before the move:

• make a complete list of what will be transported;
• think over planning the placement of furniture and office equipment in the new premises, taking into account the dimensions of the new office;
• invite a moving company specialist who will find a cargo taxi, determine the number of vehicles and porters that need to be involved, and sign a contract with him;
• collect and pack employees’ personal belongings;
• lay out folders, books, decor for the office;
• turn off the office equipment and assemble it properly;
• dismantle, disassemble and pack cabinets, shelves, cabinets, racks, office safes;
• load all things;
• take out insurance;
• clean the premises.

It is necessary to organize the careful storage and placement of equipment in boxes, as well as to securely fasten it during transportation to avoid damage. Don’t skimp on packaging that provides reliable protection for the entire inventory.

Marking of each box — one of the main nuances of any move. Stick information sheets with information about what is inside the package, as well as which part of the office the boxes are intended for. Such markings will make the unpacking process much easier and help avoid mess when disassembling things. A rational approach and compliance with all preparatory procedures will allow you to stick to the intended plan, save money and meet the agreed deadlines.

Organizational issues on the day of moving

Here comes this important moment – be prepared for the day to start quite early and end late. Be patient and appoint responsible colleagues who will monitor both offices. The employee, who is in the old building, must make sure that all the things are placed in the car neatly. And a colleague in the new premises will be responsible for receiving goods – . it is within his competence to manage the process of unloading boxes.

Especially appoint a responsible person who will deal with the transportation of documents and securities. Organize a transfer and a lunch break for the team. The main task of the manager — exclude the accumulation of a large number of people, which can lead to commotion and confusion. He must monitor the even distribution of tasks among colleagues, as well as be prepared for the occurrence of force majeure situations that may arise during the entry process.

How to avoid problems during an office move

It would be an advantage to create some kind of discovery center in the old office – In the process of collecting things, there will definitely be old disappearances. Discuss in advance the nuances of assembling furniture: who will do it and when. After this stage, place the office equipment and connect it. Cleaning — final touch, invite a cleaning company.

Organizing an office move has now become even easier. With our help, you will be able to move from one workplace to another in the city of Kyiv as quickly and smoothly as possible. And don’t forget to celebrate the housewarming party. Organize team building for your team that will help reduce the level of stress received during the relocation process. Change of office — it’s a great reason to celebrate.

Advantages of our company

We bear full financial responsibility for the property we transport. Using the services of our company, clients have the opportunity to purchase packaging material. We completely take over the organization of the process, you no longer need to personally look for a cargo taxi. The responsible staff carries out qualified disassembly and assembly of office furniture.

We perform all work in the shortest possible time, taking all the care upon ourselves. Items are delivered to the specified address. Unloading and placement of objects is carried out. Packaging paper and boxes are collected, which will be disposed of in the future. After receiving the items, all you have to do is make sure that everything was delivered in the proper form.